KDCS | Digital Futures: Programme

PROGRAMME 2009

Digital Futures London

Visit to the National Gallery to see digital camera and digital delivery systems
Visit to the The National Archives to see digital preservation and digitisation activities

Digital Futures Australasia will have a very similar programme with visits to be confirmed.

MONDAY

Time	Session
9:00 – 9:30	Registration
9:30 – 10:00	Introduction to the Digital Futures Academy and leaders
10:00 – 11:00	Strategic issues Why digitize collections? Management issues Technology issues Collection issues
11:00 – 11:15	Break
11:15 – 12:15	Delegate introductions Introduce yourself and work role Describe your digital project status Institutional setting What are your priorities from this course?
12:15 – 1:30	Lunch
1:30 – 2:30	Planning and management of digital projects Needs assessment and stakeholder studies Selection criteria Project vision and goals Risk management
2:30 – 2:45	Break
2:45 – 3:15	Planning Exercise
3:15 – 4:00	Financial issues Managing the project/programme finances Cost and benefit analysis for planning expenditure Tendering and procurement Sustaining the funding stream
4:00 – 5:00	Group Exercise Establish groups Establish project vision Begin basic planning

Group Exercise

The Group Exercise will span the whole week. The delegates will be gathered into groups of 4-5. These groups will work on the exercise at the end of each day throughout the week and make a presentation to everyone and the course leaders on the final Friday.

The exercise is designed to offer the opportunity to apply the knowledge gained on each day’s course to a real life project idea.

Exercise Scenario

You have a strong vision of a project or programme to establish a digital resource. Your team is charged with task of creating a proposal and briefing for senior management.

This briefing will have to cover the following issues:

What is the vision and objectives?
What audience and stakeholders will be benefited (and how)?
What is the overall budget?
What is the fundraising strategy?
How will digital access to the resource be enabled and guaranteed?
How will the resource be sustained into the future?

The problem to face in providing the briefing is that you have only 15 minutes to present your ideas to a senior management team who know very little about the subject area.

This team will be going to the Chief Executive (who knows even less about this stuff!) of your organisation to gain the support to green light the proposal and you have to convince them to make the representation.

TUESDAY

Time	Session
10:00 - 1:00	Visit to National Gallery Presentation on National Gallery’s imaging and archiving activity Tour digital imaging studio Learn about colour management
1:00 – 2:00	Lunch
2:00 – 3:30	Raising funds Finding funders Matching bids to funders needs Proposal development Writing and pitching proposals
3:30 – 4:00	Break
4:00 – 5:00	Group Exercise Establish budget and fundraising strategy Work out who will benefit from the project

7:00	Academy dinner

WEDNESDAY

Time	Session
9:30 – 10:30	Enabling Access: Metadata - Introduction What is metadata and why it matters The key elements How metadata is created Where metadata is stored Metadata standards How much will it cost?
10:30 – 11:00	Break
11:00 – 12:00	Metadata exercise Descriptive metadata exercise
12:00 – 1:30	Lunch / Demonstration of scanning products by sponsor
1:30 – 2:45	Understanding the Audience Stakeholder and audience surveys Stakeholder mapping Stakeholder Exercise
2:45 – 3:00	Break
3:00 – 4:00	Copyright and Intellectual Property Approaches to copyright Managing copyright risks Copyright ownership policy IP audit
4:00 – 5:00	Group Exercise Establish stakeholders and audience Establish IPR strategy Begin work on digital access strategy

THURSDAY

Time	Session
8:45 – 9:00	Meet at King's College London where transport to TNA will be provided
9:45-1:00	Visit to The National Archives 10:00 Delegates arrive – coffee and tea break 10:15 Presentation about The National Archives 10:45 Tour of TNA 11:30 Presentation on TNA's digital strategy and preservation
1:00 – 2:00	Lunch
2:00 – 3:30	Digital preservation Planning for digital preservation Content – the bits and bytes Technologies: software systems; hardware: websites, access and delivery systems Organisational and policy Implementation
3:30 – 3:45	Break
3:45 – 4:30	Sustaining digital projects Programme development and evaluation Revenue models Sustainable staffing and workflow issues
4:30 – 5:00	Group Exercise: Plan for Friday presentation
5:15	Return back to King's College London

FRIDAY

Time	Session
9:00 – 10:45	Group Exercise Groups work on presentation
10:45 – 11:00	Break
11:00 – 1:00	Group presentations 15 minutes per presentation plus 5 minutes questions Overall group feedback from course leaders
1:00 – 2:00	Lunch
2:00 – 3:15	Questions and Answers Ask the experts Wrap up the course Present certificates